Onboarding
Start every worker with a controlled checklist.
Document collection, access setup, training, and day-one readiness stay attached to the accepted offer instead of starting over in disconnected tools.
Kempian Workforce Suite
The post-hire control room for onboarding, placements, timesheets, and payroll prep.
Workforce Suite helps staffing ops, HR ops, and finance teams run the work that starts after a candidate accepts: onboard the worker, manage the placement, catch timesheet issues early, and release provider-ready payroll data only after review.
app.kempian.ai/workforce
Workforce
Onboarding, placements, timesheets, and payroll prep
LifecycleOK Demand>OK Requisition>OK Talent>OK Outreach>OK Evaluation>OK Hiring>Workforce
AI Insight
Three post-hire items are blocking payroll release. Resolve approvals first, then export the provider-ready batch.
Next Best Action
Review the timesheet approvals and rate exception before releasing this week's payroll handoff.
Work queue
Onboarding checklist - Maya Singh
Acme Cloud - Start date in 2 days - 2 missing documents
Timesheet review - Week 24
Northline Talent - 2 client approvals still pending
Payroll export batch - 18 placements
Provider-ready after 1 rate exception is resolved
Placement extension - Jordan Walsh
Signed client extension ready to update the worker record
Batch review
Payroll export - Week 24
Approved timesheets
16 complete, 2 waiting on client sign-off
Rate mismatch detected
Jordan Walsh extension rate differs from the active placement record.
Provider handoff
Release stays paused until approvals and exceptions are resolved.
Workforce actions remain human-reviewed. Provider-ready exports do not release while approvals or rate exceptions are unresolved.
What the suite covers
Four work lanes keep post-hire operations in one guided system.
This is where recruiting handoffs become operational work: worker onboarding, live placements, timesheet collection, and payroll-ready preparation.
Active placements
Keep placement changes tied to the same record.
Assignment status, start dates, end dates, rate changes, and worker updates remain visible to recruiting, delivery, and operations in one shared operating view.
Time and attendance
Catch missing hours and approvals before payroll prep.
Timesheets, approval status, reminder flows, and exceptions stay connected to the placement so teams can fix issues before they become provider problems.
Payroll prep
Prepare provider-ready payroll inputs without blind exports.
Workforce Suite validates approved hours, bill rates, pay rates, and unresolved exceptions before any payroll handoff is released.
Post-hire workflow
From accepted candidate to payroll-ready handoff, the next step stays obvious.
Workforce Suite is strongest when it removes re-entry, reveals exceptions early, and keeps each team working from the same worker and placement record.
01
Accepted candidate becomes a live worker record
Role details, placement terms, recruiter context, and client ownership move forward without rekeying the same information.
02
Onboarding tasks route to the right team
Worker documents, HR tasks, compliance checks, and access requests appear in one visible queue with clear ownership.
03
Placement activity stays current during delivery
Assignment changes, extensions, rate adjustments, and worker updates remain attached to the same governed placement record.
04
Timesheet exceptions surface before payroll day
Missing approvals, incomplete hours, and rate mismatches become visible work items instead of downstream surprises.
05
Payroll-ready export waits for final review
Connected provider handoffs can be prepared automatically, but release stays with the human approver.
Daily visibility
The page your ops team checks every day should surface issues before they spread.
Instead of hiding problems in separate systems, Workforce Suite keeps missing docs, timesheet approvals, placement changes, and payroll exceptions in one daily operating view.
Daily operations view
The board your ops team actually works from
Waiting on worker
I-9 upload
Direct deposit form
Shift preference confirmation
Needs approval
2 client timesheets
1 onboarding checklist
1 payroll export batch
Ready to release
12 approved placements
8 onboarding completions
1 payroll-ready file
Human approvals
Sensitive post-hire actions stay on a human-reviewed path.
Workforce Suite reduces repetitive handling, but it does not turn onboarding, timesheets, payroll prep, or worker changes into silent automation.
Do not export payroll-ready data while approvals are missing.
Do not hide exceptions inside a generic placement status.
Do not let post-hire context split across recruiting, ops, and finance systems without a shared trail.
Placement terms confirmed
Start date, rate, client owner, and worker details are locked before onboarding begins.
Onboarding completion reviewed
Missing documents, access tasks, and required forms remain visible until approved.
Timesheet approval recorded
Hours do not move to payroll prep until manager or client approval is present.
Rate exception resolved
Any mismatch between placement terms and submitted payroll inputs must be corrected first.
Provider export approved
The final payroll handoff remains a human-reviewed release, not a silent system action.
Connected teams
Recruiting, ops, HR, and finance can finally work from the same post-hire trail.
The best handoff is the one that keeps context attached instead of asking the next team to reconstruct what happened.
Recruiting to operations
Accepted candidates move into onboarding and placement management with the role context already attached.
Operations to finance
Approved hours, resolved exceptions, and rate details stay visible before payroll handoff is released.
HR and compliance review
Document completion, worker status changes, and audit trails remain inspectable without rebuilding context from scratch.
Platform fit
Workforce Suite is the post-hire continuation of the wider Kempian workflow.
The cleanest experience comes from carrying governed recruiting context forward instead of handing it off to disconnected operations tools.
Live walkthrough
See Workforce Suite applied to your real post-hire operating flow.
We'll walk through onboarding, placement changes, timesheet approvals, payroll-ready prep, and the checkpoints your ops team needs before anything is released downstream.